New Group Travel Management Software Saves Time, Money and Migraines

Posted on November 27, 2012 by

Page 1 of 2

FORT LAUDERDALE, Fla. — Technology has reached the point of allowing businesses to run remotely through web-based software, opening up opportunities for more things to be done. The newest member of the tribe is PowWow Smart, a software that simplifies the ground transportation aspect of events management.

Eliminating errors
To “pow wow” is to meet, so the software’s inherent promise is to help people gather intelligently. This is achieved first by the software’s ability to automate the input of manifests and grouping of travelers into vehicles. The user interface has been streamlined into a simple, intuitive dashboard that makes it easy to use.

PowWow Smart instantly validates attendee information and identifies errors.
PowWow Smart instantly validates attendee information and identifies errors.

One of the more tedious aspects of group travel is managing manifests. Previous software required the manual input of manifests through Excel-based programs, but PowWow Smart lets users upload a group manifest directly to the system, which eliminates manual data entry errors.

“We’ve heard from operators [who] are saving 60-80% of their time in terms of not having to rework messy manifests,” says Evan Michaels, CEO of PowWow Smart. “It makes a tremendous positive impact when operators go through PowWow Smart instead of manually entering manifests through Excel.”

Once a manifest has been uploaded, the system checks to make sure that all the required passenger information, including flight information, is valid and that there are no duplicates. When a flight number doesn’t exist or match up with the time listed on the manifest, the system notifies the user, points out which passenger has invalid information, and allows for easy correction via uploading a corrected manifest or inputting the correction directly from the dashboard.

“The validation features are among the favorites for people using the system,” says Frank Schnur, chief marketing officer of PowWow Smart. “They catch errors and correct them early in the process, before it gets difficult to make changes.”

After validating all the information, the software automatically groups passengers into the most economic and efficient combination of vehicles according to parameters set by the user, which can be tailored to help users fit within a budget or make special arrangements for VIP travelers.

“The parameters can be easily customized, so you can create different wait windows at the airport and specify the types of vehicles that will be used; if you have VIPs, the system identifies them, and you can decide if they will ride in their own vehicle or if they will ride with the rest of the passengers in a larger vehicle,” Schnur says.

By reducing the number of vehicles used and grouping passengers in larger vehicles, operators and planners can promote a green angle by highlighting the reduction of carbon emissions deployed into the atmosphere.

View comments or post a comment on this story. (2 Comments)

More News

Most Business Travel Programs Lack A Mobile Strategy

Corporations are taking their time to figure out policies while travelers see access on their devices as a must.

New Technologies Take Aim At Uber

A growing number of chauffeured ride apps, which focus on duty of care, are getting ready to take on the TNC.

Twin Cities Businessman Starts Ride App The Limo Way

Call Limo offers rides on demand from a legal, licensed, insured fleet of luxury black vehicles at prices similar to those of Uber.

Verizon-Telogis Deal Creates Top Telematics Unit

Verizon and Telogis would be second to Fleetmatics in number of units under management in the U.S. market.

Addison Lee Services To Be Integrated Into Ubeeqo App

The start-up has teamed up with the private hire company to integrate its minicab and chauffeur service into its mobility application.

See More News

Facebook Comments ()

Comments (2)

Post a Comment



See More

See More

See More

See More

LCT Store

LCT Magazine - September 2016 $12.95 COVER STORY: * How Do We Max Our Markets? * *


Experience the three annual industry events for networking for business, showcasing vehicles and products, and getting the tools for success.

Read About Your Region

What’s Happening Near You?
Click on any state to see the latest industry news and events in that region.

More From The World's Largest Fleet Publisher

Automotive Fleet

The Car and truck fleet and leasing management magazine

Business Fleet

managing 10-50 company vehicles

Fleet Financials

Executive vehicle management

Government Fleet

managing public sector vehicles & equipment


Work Truck Magazine

The number 1 resource for vocational truck fleets

Metro Magazine

Serving the bus and passenger rail industries for more than a century

Schoolbus Fleet

Serving school transportation professionals in the U.S. and Canada

Please sign in or register to .    Close