New Group Travel Management Software Saves Time, Money and Migraines

Posted on November 27, 2012 by

Page 1 of 2

FORT LAUDERDALE, Fla. — Technology has reached the point of allowing businesses to run remotely through web-based software, opening up opportunities for more things to be done. The newest member of the tribe is PowWow Smart, a software that simplifies the ground transportation aspect of events management.

Eliminating errors
To “pow wow” is to meet, so the software’s inherent promise is to help people gather intelligently. This is achieved first by the software’s ability to automate the input of manifests and grouping of travelers into vehicles. The user interface has been streamlined into a simple, intuitive dashboard that makes it easy to use.

PowWow Smart instantly validates attendee information and identifies errors.
PowWow Smart instantly validates attendee information and identifies errors.

One of the more tedious aspects of group travel is managing manifests. Previous software required the manual input of manifests through Excel-based programs, but PowWow Smart lets users upload a group manifest directly to the system, which eliminates manual data entry errors.

“We’ve heard from operators [who] are saving 60-80% of their time in terms of not having to rework messy manifests,” says Evan Michaels, CEO of PowWow Smart. “It makes a tremendous positive impact when operators go through PowWow Smart instead of manually entering manifests through Excel.”

Once a manifest has been uploaded, the system checks to make sure that all the required passenger information, including flight information, is valid and that there are no duplicates. When a flight number doesn’t exist or match up with the time listed on the manifest, the system notifies the user, points out which passenger has invalid information, and allows for easy correction via uploading a corrected manifest or inputting the correction directly from the dashboard.

“The validation features are among the favorites for people using the system,” says Frank Schnur, chief marketing officer of PowWow Smart. “They catch errors and correct them early in the process, before it gets difficult to make changes.”

After validating all the information, the software automatically groups passengers into the most economic and efficient combination of vehicles according to parameters set by the user, which can be tailored to help users fit within a budget or make special arrangements for VIP travelers.

“The parameters can be easily customized, so you can create different wait windows at the airport and specify the types of vehicles that will be used; if you have VIPs, the system identifies them, and you can decide if they will ride in their own vehicle or if they will ride with the rest of the passengers in a larger vehicle,” Schnur says.

By reducing the number of vehicles used and grouping passengers in larger vehicles, operators and planners can promote a green angle by highlighting the reduction of carbon emissions deployed into the atmosphere.

View comments or post a comment on this story. (2 Comments)

More News

Driverless Vehicles Will Alter How We Buy, Own, Insure Cars

Automakers are not only unprepared for the change -- they’re not even trying.

Owners Of Dav El/BostonCoach Buy GroundLink

Marcou Transportation Group has also acquired the Limo Anywhere software company, which will remain independent.

iCARS, Join To Create Global B2B Network

The chauffeured car service links its on/near-demand app with an online ride booker and lead generator, resulting in new opportunities for operators.

How Uber Deploys Data To Get Its Way With Cities

Airbnb and Uber are using information to maintain control of their relationship with local governments. 

It's Time To Realize The Power Of Mobile Marketing

With the new year comes compelling evidence 2017 could be one for the history books when it comes to smartphones and tablets.

See More News

Facebook Comments ()

Comments (2)

Post a Comment



See More

LCT Store

LCT Magazine - March 2017 $12.95 INT'L LCT SHOW ISSUE COVER STORY: * Innovate or Die: Show To Be a Business "Disrupter" * *


Experience the three annual industry events for networking for business, showcasing vehicles and products, and getting the tools for success.

Read About Your Region

What’s Happening Near You?
Click on any state to see the latest industry news and events in that region.

More From The World's Largest Fleet Publisher

Automotive Fleet

The Car and truck fleet and leasing management magazine

Business Fleet

managing 10-50 company vehicles

Fleet Financials

Executive vehicle management

Government Fleet

managing public sector vehicles & equipment


Work Truck Magazine

The number 1 resource for vocational truck fleets

Metro Magazine

Serving the bus and passenger rail industries for more than a century

Schoolbus Fleet

Serving school transportation professionals in the U.S. and Canada

Please sign in or register to .    Close