Operations

How To Manage Trips With Mapping Systems

Posted on June 4, 2014 by - Also by this author

Online mapping has evolved into a service with plenty of options, such as Google Street View, Google Maps, MapQuest and Microsoft Streets & Trips. All of them can spare you hassles while helping plan accurate trips.

The Quote

Preparing a quote to a city you have never heard of is always a challenge. You must determine the route and how long it will take to get there. A mapping system can determine the exact number of miles from Point A to Point B. With most charter buses using a per mile basis for billing, this can be a great tool to compute the total miles to get to the destination and the time to get there. For those quotes based on an hourly rate, you can easily calculate the travel time and include reasonable stops for food and restroom breaks for a fairly accurate quote.

The Route

In many cases, there may be multiple routes to get to the client’s destination. The shortest distance may not always be the best route for a variety of reasons. If an expressway can be used that includes more miles but a shorter travel time, you should weigh these factors. If the trip is long and requires fueling along the way, a convenient and safe fueling location can be chosen based upon the fuel range of the vehicle and the metro areas you will pass through. In some cases, toll roads can be identified and avoided if you do not have a transponder for the agency handling toll collection.

The Location View

Probably the best function of mapping systems is the use of satellite images. Mapping systems such as MapQuest allow multiple, close-up views to the point where you can even see which homes have swimming pools. While that isn’t important, winding up at the end of a cul-de-sac in a 40-foot bus could pose a huge problem for your driver and a safety issue since we try to avoid backing whenever possible. If you are trying to choose a safe and convenient fueling location, Google Street View allows you to virtually travel down the road and see exactly what your driver will see. If you plan to stop at a commercial truck stop such as a Pilot or Flying J, you will be able to see the neighborhood and perhaps select another city if needed.

Trip Cost Factors

Microsoft Streets and Trips, while not a free program, offers even more bells and whistles, such as allowing you to plug in the vehicle’s average MPG and the current cost of fuel to calculate the cost of fuel for a given trip. Additionally, as part of the price of the software, you will be automatically alerted to construction zones and closures along the route when you enter the starting point and destination. A route sheet with turn-by-turn directions, mile points and times is provided. Travel time calculations are made based on the types of roads such as mountain passes, two-lane highways and city street travel, adding even more accuracy to trip planning.

View comments or post a comment on this story. (0 Comments)

More News

Company Accused Of Ditching Couples At The Altar

One client says once the deposits were collected, the Cleveland-based business stopped responding to their calls and emails.

Uber Drivers Complain About The Silliest Things

TNC Travesties Of The Week: Some independent contractors just don't have what it takes to be chauffeurs.

Limo Caddy Can Upgrade A Back Seat To First Class

LCT WEB-X-CLUSIVE: Going the extra mile for customers is made easy with PLATROS’ patent-pending seatback pocket device.

Why You Need A Social Customer Service Strategy

Whether you like it or not, people are talking about your business on social media.

Treat Your Employees Right For Maximum ROI

There’s no better way to show your appreciation than giving them what they need to do their job. 

See More News

Facebook Comments ()

Comments (0)

Post a Comment

Submit

Blogs

See More

See More

See More

See More

LCT Store

LCT Magazine - December 2016 $12.95 GLOBAL/INTERNATIONAL ISSUE COVER STORY: * The Coolest Operators on the Planet * *



Connect

Experience the three annual industry events for networking for business, showcasing vehicles and products, and getting the tools for success.

Read About Your Region

What’s Happening Near You?
Click on any state to see the latest industry news and events in that region.

More From The World's Largest Fleet Publisher

Automotive Fleet

The Car and truck fleet and leasing management magazine

Business Fleet

managing 10-50 company vehicles

Fleet Financials

Executive vehicle management

Government Fleet

managing public sector vehicles & equipment

TruckingInfo.com

THE COMMERCIAL TRUCK INDUSTRY’S MOST IN-DEPTH INFORMATION SOURCE

Work Truck Magazine

The number 1 resource for vocational truck fleets

Metro Magazine

Serving the bus and passenger rail industries for more than a century

Schoolbus Fleet

Serving school transportation professionals in the U.S. and Canada

Please sign in or register to .    Close