Designing Office Space that Works For You

Posted on February 1, 2001 by LCT Staff - Also by this author

Office space is very important. Our operation here in Las Vegas started off in a 1,800-square-foot warehouse, where there was about 600 square feet of office space. It was in a typical industrial park and was divided into three rooms, including a reception area, garage space and bathroom. However, when you go looking at potential office locations, don’t worry too much about how the space is divided up. You’ll find that it may be possible to move walls, add partitions to open up the area or construct more private space as needed.

Create a Functional and Efficient Workspace

Essentially, what you want to do is to create a functional workspace within a limited amount of office space. Your dispatchers, accounting people and the owner and manager should have enough area to function. The chauffeurs also should have limited access into the office area. For example, in a two-office setup, one office can be used for accounting personnel, and another for your owner. Out in the open warehouse is where we had our chauffeurs’ lounge, restroom and kept all of our general cleaning materials.

Avoid using built-in desks. Moveable equipment and adjustable shelves will give you more flexibility, and can be moved or rearranged if your workflow requirements change. Noise can be a major distraction, especially if you’re on the phone frequently. Try and place noisy equipment away from areas that need to be quiet for maximum productivity.

Include an Inviting Area for Your Chauffeurs Create a comfortable area for your chauffeurs, separate from the office, so they can hang out between assignments. Encourage chauffeurs to relax in the chauffeurs’ lounge area so they’re available to pick up any last-minute jobs. If you have cable-television service available in your area, then you might want to go with that to keep them around, and make the area more comfortable.

Many times chauffeurs have some downtime between assignments. What you don’t want is a driver monopolizing a dispatcher’s or reservationist’s time thinking that just because they have time to kill they can talk to other employees for awhile. Try to stress to your chauffeurs that when they come in to the office to get their assignments, they need to do that function only. However, continue to make it inviting for them to come into the office, but more particularly the chauffeurs’ lounge area.

Experiment with Furniture Placement Use your furniture to create a traffic pattern in the office. We moved the furniture around once or twice to get the best “feel” for our office. Design and position your office furniture in such a way that customers coming in off the street feel comfortable, and chauffeurs don’t have free reign of the office. Also, when you’re looking to purchase furniture, check out used-office furniture stores. Many times Fortune 500 corporations will turn in furniture that they either overbought, or if they moved into a new facility and already have new furniture. We were able to pick up some furniture at a used-office supply store at half the cost, and the furniture looked almost new. Another important factor when designing your office is comfort. Thanks to the study of ergonomics,

View comments or post a comment on this story. (0 Comments)

More News

Dawson Rutter's Company Named Best Car Service

Commonwealth Worldwide earns the Boston ranking for the seventh time as it marks 35 years of chauffeured service.

Family Business Becomes Millennial’s Passion

eNews Exclusive: Fast 40 operator Nick Boccio got his start in a garage and has since taken up a desire to continue his grandfather’s legacy.

Luxury Vs. Affluent Travelers: What's The Difference?

Luxury spenders are more driven by experiential and authentic experiences.

Company Aims To Reach Peak Operating Performance

eNews Exclusive: Abdou and Hillary Louarti believe industry involvement and education help them stand out in a crowded market.

Uber Is Imploding, But Does Anyone Really Care?

The TNC may be a cesspool of sexism and harassment, but efficiency tends to trump corporate intrigue.

See More News

Facebook Comments ()

Comments (0)

Post a Comment



See More

LCT Store

LCT Magazine - June/Fact Book 2017 $12.95 * Facts & Stats * Directors & Guides *


Experience the three annual industry events for networking for business, showcasing vehicles and products, and getting the tools for success.

Read About Your Region

What’s Happening Near You?
Click on any state to see the latest industry news and events in that region.

More From The World's Largest Fleet Publisher

Automotive Fleet

The Car and truck fleet and leasing management magazine

Business Fleet

managing 10-50 company vehicles

Fleet Financials

Executive vehicle management

Government Fleet

managing public sector vehicles & equipment



Work Truck Magazine

The number 1 resource for vocational truck fleets

Metro Magazine

Serving the bus and passenger rail industries for more than a century

Schoolbus Fleet

Serving school transportation professionals in the U.S. and Canada

Please sign in or register to .    Close