Whether you are responding to a formal RFP or a potential client calling to ask for prices, preparing a quote or a proposal must be done and delivered without wasting time.
What’s The Difference?
A quote is a brief response to a request for a specific type of service such as an airport transfer or an hourly charter. Clients know exactly what they want. You should quote them a price when they ask how much the specific service will cost.
A proposal is a response to a client that explains how you can help fulfill needs they’ve expressed to you. They would like solutions and costs. A proposal is often negotiated before receiving a final contract agreeing to the proposal. A proposal is your opportunity to present a dog and pony show. It also might be considered a bid when competing with others offering the same services.
Preparing A Simple Quote
Remember, quotes are not generally negotiable. The presentation of a quote can be as informal as writing the hours of service and price on the back of your business card or automatic quotes from available data in livery reservations systems.
The most important part of a quote is specifying the job hours and the price since that is the basis for charging in our industry. The more detailed a quote, the better, but it should never be more than a single page.