I often get chided about my anal ways of managing my time. It might even be classified as ritual. I already have shared with you a few years ago that I don't accept any phone calls on Monday and I generally don't make them either. I call Monday my "Admin Day.” This is the day when I review payroll and spend time with key people in the company reviewing assignments for last week and next week and reviewing the week ahead. If I ask of their time, I want to give mine to them undivided.
So, that's one day a week. The rest of the days of the week follow a structure each day that begins with brushing my teeth and following the exact same routine when I arrive at the office. I always begin my work day checking phone messages and returning or delegating calls to be returned. I then check my emails: Company first, LCT second and then personal and reply or take action as needed. The time from 9 a.m. to 10 a.m. is blocked out every day for a "meeting." On Tuesday, LCT staffers gather for a teleconference at 9 a.m. On other days, my assistant knows that if anyone needs a meeting with me, 9 a.m. it is!
I have certain days that I pay bills at a certain time and when I return from lunch, I always review my mail. Oh, man, when my postal carrier is late, it just ruins my day! Because I am involved in a lot of charity work, I set aside three hours of each week for charity projects with two of them being lunch hours because many charity groups meet for lunch. If the charity lunch doesn't fall on a Tuesday or Thursday, I probably won't be there. I have lunch with a friend every third Thursday of the month. Pick a friend, any friend. Because friendships are important, you have to make time.
I end every workday in the same exact manner by reviewing every single job we will do during the night while I sleep and every single job that we will do tomorrow. Some call it OCD, some call it weird, and a very, very few call it practical. Does anyone else make schedules like this or is it just me? I would love to hear your anecdotes for time management.
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